Baseball Manager Guidelines 2022 (Download PDF version)
Baseball Manager Guidelines
As per A’s constitution:
- All managers and treasurers must be parents/legal guardians of players on the team, no outside friends or family members shall fill these roles.
- There can be NO couples filling joint roles (Team manager/Treasurer OR Coach/Team manager)
Prior to the Start of the Season:
- Communicate with coach on duties he/she wants done from you. Most coaches would prefer to just coach and have the attend to everything else, including coordinating and delegating team duties.
- Coordinate with the coach to set up a parent meeting date.
- Help the coach with the parent meeting. Ensure expectations are laid out, team fee amounts are decided, tournaments planned and assign any jobs you want done for the year. Discuss any clothing options.
- Baseball Saskatoon uses a communication database TeamLinkt for scheduling, pitch count and game results. Enter data for each family. Invite members from email list and advise them to fill in their information (ie. phone numbers, etc.). This will allow easy communication and coordination of events.
- Plan potential tournaments with your coach, phone to see if there is room and book hotel blocks. This should be done ASAP; you can always cancel if needed. Tournaments are found on Baseball Sask and Minor Baseball sites.
- Book additional practices through the City of Saskatoon or the Gordie Howe Sports Complex. The cost for team practices comes out of the team fees.
- Schedule parents for score keeping, diamond prep and concession workers if required. Your coordinator will be able to tell you if there are any concession duties (11U and 13U).
- Ensure all team clothing is ordered if it has not yet been done.
- Confirm tournaments; send cheques and confirm hotel blocks. Send out hotel block information for parents to book rooms.
Team Bank Account:
- Set up bank account joint with team treasurer. THIS IS A MUST as per zone policy. Manager and treasurer should be the signers unless one is a spouse or related to the zone president or treasurer. This MUST be a two to sign and NOT two signors. Ie. each cheque needs to be signed by both people. (This is a requirement of SLGA and not adhering to this condition could jeopardize our license).
- Ensure treasurer sends out a planned budget.
- Deposit start up fees ($100.00 per player plus extra $30.00 per tournament is a recommended starting amount).
- To lower these costs for the players you could do a bottle drive, obtain sponsorship or any other agreed form of fundraising. Team fees would also cover non-player family coaches hotels and possibly gas.
- Refer to Zone Bingos in “Other Key Things” below for payment process of additional bingos worked.
- Team accounts stay open until at least the end of August when BINGOS are done. Ensure all bingo cheques have been issued to the appropriate individuals as well as disperse any remaining funds back to the players. Send your coordinators a final budget, including all deposits, expenses and refunds.
Uniforms and Team Purchased Items:
****Saskatoon A’s Baseball colours are forest green, gold and white. All clothing must have these colours. Teams choosing to order a third jersey to play in must adhere to these colours. Any other colour will not be allowed. (Teams can choose grey or white pants). The executive asks that zone provided jerseys be worn for approximately 50% the games and for sure when affiliated players are playing so everyone looks the same. ****
- All players must be dressed uniformly, this includes hat selection. DO NOT CHANGE JERSEY NUMBERS.
- 11U-18U coaches MUST wear zoned provided uniform / t-shirt; this is the manager’s job to ensure this happens.
- Collection of uniforms: Uniforms need to come back the same way they are taken out. IF they go out on hangers with buttons done up, please ensure they come back like that. ALL uniforms should be washed and then returned as a team.
Other Key Things:
- ZONE BINGOS – All players 11U and up are required to work a mandatory bingo. Dates for these bingos will be emailed and sign up is on a first come first serve basis. Dates will also be posted on the Saskatoon A’s website.
- For any questions regarding bingos please contact Elly at firstname.lastname@example.org.
- For each player/family member that chooses to work additional bingos, cheques will be made out to the team account and must be deposited there. These funds can be used towards their ball fees; however, the difference MUST be paid to the individual. If they have paid the team fees and strictly want a cheque for the bingos worked, the treasurer must oblige. The coordinator will get them to you.
- With coach’s input, contact a few players to use as affiliated players in case you are short, nice to have a list.
- Scheduling of parent jobs. Most teams have at least one tournament in the city where city teams have to work shifts. Provincials are a big one and a committee is usually put together based on managers to ensure it goes well. Once done, there will be jobs such as concession workers, field prep and scorekeeping. Make a schedule so everyone helps.
- Parent conflict or conflict of opinion. If encountered, you are the go-to person if someone has an issue.
- Plan at least one team meal at an out-of-town tournament. In a restaurant, hotdogs in a parking lot, or pizza in a breakfast room at the hotel. These are the times players bond the best and parents get to know each other.
- Book pictures/create a windup plan.
- Return uniforms and equipment on the date sent out. An email will go out to explain return.
- If your team has chosen to participate in provincials, you must ensure your team is registered by the deadline. Deadline for 2022 Provincial Team Roster Registration is June 5, 2022. Registration forms are available at Provincial Championships | Baseball Sask. You can mail in a paper copy or complete using the online form. Give yourself lots of time for this, there is a penalty if you miss the deadline and sometimes may not get in if you are late. Ensure coaches going to provincials have certification and are registered in RAMP. For certifications, you can check with division coordinators on the requirements.
If you have any questions regarding anything in this document, please do not hesitate to contact your division coordinators or Juanita (email@example.com)
Enjoy the season!